Information access and use policy - IS33
The purpose of this policy is to outline Queensland Government’s approach to government information access, exchange, licensing and pricing.
supports the Right to Information Act 2009 which established a shift to a ‘push’ model for the release of government information to achieve open and accountable government while embedding a right to information in the administrative practices and organisational culture of the public service
supports the Information Privacy Act 2009 which recognises the importance of protecting personal information, sets rules for how personal information must be handled and creates a right for individuals to access and amend their own personal information
supports the Cabinet-endorsed Queensland Public Sector Intellectual Property Principles in setting high level policy for the management of intellectual property by Queensland Government departments
supports Queensland’s commitment as part of the Cross-Jurisdictional Chief Information Officer’s Committee decision to adopt the Australian Governments Open Access and Licensing framework (AusGOAL) nationally.
Queensland Government departments will:
provide government information1 to the public to the maximum extent possible
share government information with other Queensland Government departments and other governments subject to legislative and policy requirements to the contrary
provide government information to the maximum extent possible free of charge
use a consistent framework to licence government information for use and reuse.
improved accountability and transparency of government
increased ability for the community to access and lawfully use and re-use government information and participate in government
generation of initiatives with social and economic benefits through re-use of government information
reduced costs of government information collection and management across government
improved opportunities for seamless service delivery to the community.
The policy does not relate to software licensing which is addressed elsewhere under the QGEA.
This policy applies to all Queensland Government departments.
Policy Requirement 1: Departments must provide government information to the public to the maximum extent possible
The Queensland Government recognises the importance of providing government information to the public. Departments must routinely and proactively provide government information to the public to the maximum extent possible, subject to legislative and policy requirements (e.g. privacy, information security) by:
establishing an authorising and accountability environment for the release of government information
taking all reasonable steps to make government information easily available, including to those who are disadvantaged geographically, socio-economically or because they have a disability
releasing government information administratively wherever required or possible so that formal application under the Right to Information Act 2009 or the Information Privacy Act 2009 is a last resort.
Policy Requirement 2: Departments must support the exchange of government information with other government entities where there is a business need
Accurate and complete information is essential for governments to provide efficient and effective services. Departments must support the exchange of government information with other government entities where there is a business need, subject to legislative and policy requirements (e.g. privacy, information security). Whilst privacy and security requirements must be met, they must not become the inhibitor for limiting shared access to government information when it is permissible to do so.
Policy Requirement 3: Departments must provide government information to the maximum extent possible free of charge
The Queensland Government aims to provide access to government information at the lowest cost to maximise its innovative use across the community. Departments must provide government information to the maximum extent possible free of charge.
Policy Requirement 4: Departments must apply a consistent information licensing framework to government information
The Queensland Government is committed to making government information available for re-use. Departments must apply a consistent licensing framework, to government information that is made available to the public and where copyright is owned by the State of Queensland. The Queensland Government’s framework for licensing government information is the Australian Governments Open Access and Licensing framework (AusGOAL) 2. When licensing government information, departments should apply the least restrictive licence possible.
Implementation advice for this policy is available within the:
Issue and review
Issue date: 7 June 2012
Next review date: June 2014
This QGEA policy is published within the QGEA and is administered by the Queensland Government Chief Information Office. It was developed by the Queensland Government Chief Information Office and approved by the Queensland Government Chief Information Officer.
This policy comes into effect from the issue date.
Related QGEA domains
BP-9.4 - Manage information and data
BP-9.7 - Facilitate information sharing and communciation
BP-9.7.3 - Prepare and distribute publications
BP-9.8 - Evaluate and audit information
BP-9.8.2 - Manage licensing
BP-9.8.3 - Manage FOI
IM-4 - Information access and use
IM-4.1 - Access and accessibility
IM-4.2 - Licensing and rights management
IM-4.3 - Pricing
IM-4.4 - Privacy
IM-4.7 - Exchange
To attribute this material, cite the Queensland Department of Science, Information Technology and Innovation.