Information access and use policy - IS33

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Purpose

The purpose of this policy is to outline Queensland Government’s approach to government information access, exchange, licensing and pricing.

This policy:

Policy statement

Queensland Government departments will:

  • provide government information1 to the public to the maximum extent possible

  • share government information with other Queensland Government departments and other governments subject to legislative and policy requirements to the contrary

  • provide government information to the maximum extent possible free of charge

  • use a consistent framework to licence government information for use and reuse.

Policy benefits

  • improved accountability and transparency of government

  • increased ability for the community to access and lawfully use and re-use government information and participate in government

  • generation of initiatives with social and economic benefits through re-use of government information

  • reduced costs of government information collection and management across government

  • improved opportunities for seamless service delivery to the community.

Scope

The policy does not relate to software licensing which is addressed elsewhere under the QGEA.

Applicability

This policy applies to all Queensland Government departments.

Policy requirements

Policy Requirement 1: Departments must provide government information to the public to the maximum extent possible

The Queensland Government recognises the importance of providing government information to the public. Departments must routinely and proactively provide government information to the public to the maximum extent possible, subject to legislative and policy requirements (e.g. privacy, information security) by:

  • establishing an authorising and accountability environment for the release of government information

  • taking all reasonable steps to make government information easily available, including to those who are disadvantaged geographically, socio-economically or because they have a disability

  • releasing government information administratively wherever required or possible so that formal application under the Right to Information Act 2009 or the Information Privacy Act 2009 is a last resort.

Policy Requirement 2: Departments must support the exchange of government information with other government entities where there is a business need

Accurate and complete information is essential for governments to provide efficient and effective services. Departments must support the exchange of government information with other government entities where there is a business need, subject to legislative and policy requirements (e.g. privacy, information security). Whilst privacy and security requirements must be met, they must not become the inhibitor for limiting shared access to government information when it is permissible to do so.

Policy Requirement 3: Departments must provide government information to the maximum extent possible free of charge

The Queensland Government aims to provide access to government information at the lowest cost to maximise its innovative use across the community. Departments must provide government information to the maximum extent possible free of charge.

Policy Requirement 4: Departments must apply a consistent information licensing framework to government information

The Queensland Government is committed to making government information available for re-use. Departments must apply a consistent licensing framework, to government information that is made available to the public and where copyright is owned by the State of Queensland. The Queensland Government’s framework for licensing government information is the Australian Governments Open Access and Licensing framework (AusGOAL) 2. When licensing government information, departments should apply the least restrictive licence possible.

Advice

Implementation advice for this policy is available within the:

Issue and review

Issue date: 7 June 2012
Next review date: June 2014

This QGEA policy is published within the QGEA and is administered by the Queensland Government Chief Information Office. It was developed by the Queensland Government Chief Information Office and approved by the Queensland Government Chief Information Officer.

Implementation

This policy comes into effect from the issue date.

Related QGEA domains

Classification framework Domain
Business process BP-9.4 - Manage information and data
BP-9.7 - Facilitate information sharing and communciation
BP-9.7.3 - Prepare and distribute publications
BP-9.8 - Evaluate and audit information
BP-9.8.2 - Manage licensing
BP-9.8.3 - Manage FOI
Information management IM-4 - Information access and use
IM-4.1 - Access and accessibility
IM-4.2 - Licensing and rights management
IM-4.3 - Pricing
IM-4.4 - Privacy
IM-4.7 - Exchange

Licence

Creative Commons Licence
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To attribute this material, cite the Queensland Government Chief Information Office

 
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