Information access and use policy (IS33)

Policy

Final | January 2018 | v4.0.0 | PUBLIC | QGCIO

Purpose

The purpose of this policy is to outline Queensland Government's approach to government information access, exchange and licensing.

This policy:

Policy statement

The Queensland Government is committed to proactively providing re-usable government information to the public, free of charge and will share information within and across government to make better decisions.

Policy benefits

Implementation of this policy will:

  • improve accountability and transparency of government
  • improve community ability to access, use and re-use government information and participate in government
  • generate initiatives with social and economic benefits through re-use of government information reduced costs of government information collection and management across government
  • improve opportunities for proactive service delivery to the community.

Applicability

This policy applies to all Queensland Government departments.

Policy requirements

Policy requirement 1: Departments must provide government information to the public to the maximum extent possible

The Queensland Government recognises the importance of providing government information to the public. Departments must routinely and proactively provide government information to the public to the maximum extent possible, subject to legislative and policy requirements (e.g. confidentiality, privacy, information security, open data policy) by:

  • establishing an authorising and accountability environment for the release of government information
  • taking all reasonable steps to make government information easily available by using open formats for data, and ensuring information is accessible to people disadvantaged geographically, socio-economically or because they have a disability
  • releasing government information administratively wherever required or possible so that formal application under the Right to Information Act 2009 or the Information Privacy Act 2009 is a last resort.

Policy requirement 2: Departments must support the exchange of government information with other government entities where there is a business need

Accurate and complete information is essential for governments to provide efficient and effective services. Departments must support the exchange of government information with other government entities where there is a business need, subject to legislative and policy requirements (e.g. confidentiality, privacy, information security). While privacy and security requirements must be met, they must not inhibit shared access to government information when it is permissible.

Policy requirement 3: Departments must provide government information free of charge to the maximum extent possible

The Queensland Government aims to provide access to government information at the lowest cost possible to maximise its innovative use across the community. Departments must provide government information free of charge, to the maximum extent possible.

Policy requirement 4: Departments must apply a consistent information licensing framework to government information

Departments must apply a consistent licensing framework, to government information made available to the public, where copyright is owned by the State of Queensland. Queensland Government departments must apply Creative Commons licenses. When applying Creative Commons licenses to government information or reviewing existing licences departments should use the version 4.0 (international licence). The least restrictive Creative Commons licence, CC Attribution BY is the default licence of preference. Section 1.3 (b) of the Queensland Public Sector intellectual property principles gives examples of when departments might depart from the default position and select one of five other Creative Commons licences.

Advice

Implementation advice for this policy is available within the:

Issue and review

Version: v4.0.0
Issue date: 22 January 2018
Next review date: January 2020

This QGEA policy is published within the QGEA which is administered by the Queensland Government Chief Information Office. It was developed by the Queensland Government Chief Information Office and approved by the Queensland Government Chief Information Officer.

Implementation

This policy comes into effect from the issue date.


Last Reviewed: 22 January 2018