How do I share information?

Your agency collects, stores and manages data for a variety of business purposes, however this same data may be useful, or even crucial to improving another agencies functions and services. Publishing your data and registers helps potential users identify what data is out there, which agency has the data they need and who they need to approach to request access.

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Requests to access your data or information can be initiated in many ways. If you have published your holdings on your website or through the QGCIO, you may receive requests directly. Other requests may be triggered by an incident, a new project or a research request. It is important that your agency has a good understanding of its data and information holdings, who the custodians are and a documented process in place to respond to requests.

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The content of the data requested will have an impact on your decision to release. If the requested data contains personal, sensitive or classified information, you will need to evaluate this as part of the decision making process. However, while privacy and security requirements must be met, they should not inhibit shared access to government information where it is permissible.

When you share your data or information, it is up to your agency to define and monitor any constraints there may be on the use of the information you have shared. Permitted usage conditions help define what can be done with the shared data and provide a mechanism for monitoring the ongoing progress of the arrangement.

Sharing about sharing is important! Successful use cases provide support to the growing body of evidence that sharing information can enhance productivity, improve service delivery and ultimately produces amazing outcomes for the people of Queensland. It also helps to ensure transparency, build trust and demonstrate policy compliance.

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