Information Asset (Definition)

An identifiable collection of data stored in any manner and recognised as having value for the purpose of enabling an agency to perform its business functions thereby satisfying a recognised agency requirement. Data or information that is referenced by an agency, but which is not intended to become a source of reference for multiple business functions is not considered to be an information asset of the agency. This is merely information. Information assets are considered to be associated with one of four standard types: transactional; analytical; authored; publication. It should be noted that information content may appear in more than one asset. For example, customer details may exist as a transactional asset, but also be represented in a second analytical asset. In this case there are two assets. It is important to note that an Information Asset may also be considered to be a Public Record if it meets certain criteria. However, not all of an agency’s Information Assets will necessarily be Public Records. Information Assets within the Information Architecture that are technology dependent are implemented in accordance with the Application and Technology Architectures of an agency or the government. Examples included: Record, Document, Electronic message, Row in a database, Table or figure within a document, Whole database table, Collection of data objects about a single logical entity or concept such as 'customer', Content identified through a URL or URI and Metadata about other information assets.


Last Reviewed: 21 November 2017